In the past, servers of a law firm were the main way to store documents. This setup was costly since it required them invest in software, hardware security solutions, backup systems, as well as other items. This meant that they required space in the office to the server room.
The positive side is that today there are a variety of alternatives to the traditional server-based approach. Cloud computing has given lawyers more opportunities to collaborate with clients and work remotely than ever before.
Cloud storage is generally less expensive and easier to maintain than physical files that are stored on servers or in file cabinets. While a physical server system requires an IT expert to manage software updates, security patches and other technical issues, a cloud-based system is handled by the provider on a pay-as you-go basis.
Furthermore, the top cloud solutions for law firms provide user-friendly and intuitive tools for document collaboration. Multiple users can comment on a document from different locations at the same time, eliminating the need for manually modifying documents. This speeds up the process and improves the quality of legal representation.
Some law firms are hesitant to adopt cloud technology, mainly due to misperceptions about the security of cloud-based services. However, advances in cybersecurity have made the cloud generally safer than on-site servers. Additionally, cloud providers generally provide a number of benefits that reduce costs for law firms.
https://cloudvdr.com/important-factors-to-consider-when-choosing-a-virtual-data-room/