Conducting a successful board meeting takes planning and execution. It is crucial to keep the board in the right direction and on target to ensure a productive and efficient discussion. It can seem to be a daunting task, but with some planning and follow-up, you can conduct an effective board meeting for the company.
Start at the right time: This will set the tone and show that you respect the other board members in their time. When you’re beginning a virtual meeting, it is important to begin on time and adhere to your timetable. This will also help ensure that you have enough participants to ensure quorum. Quorum is the minimum number of people required to conduct business during the meeting.
Open the meeting with an order of the meeting The act of calling to order helps make sure that everyone is on the same page and is ready for the meeting. It is usually done by the secretary of the board. It includes calling the names of every board member to determine who is in attendance. This determines if you have a quorum and whether or the meeting can go on according to plan.
Present an overview of the state of the union: This is an excellent way to kick off the meeting and frame the coming discussions. The C-level executive or CEO should provide a brief overview of the present state of the company, highlighting any challenges and growth opportunities that have arisen since the last board meeting.
Allow time for new topics: It’s http://boardmanagers.net/decision-making-tools-to-help-increase-productivity-and-free-up-time a good idea to keep a few minutes available at the end of the agenda to discuss any new or ad hoc issues that arise during the meeting. This can be a great way to ensure that all issues are given the attention they require and that all relevant information is included in minutes of board meetings.